Asset Coordinator

Witset First Nation – Maintenance Department

Employment Type: Permanent / Full Time
Hours: 35 hours per week
Department: Community Services (including Maintenance and other departments)
Reports To: Community Development Officer
Location: Witset First Nation Administration Office
Remuneration: $28.00 – $33.00 per hour
Start Date: As soon as possible
Application Deadline: Open until filled

POSITION OVERVIEW

The Asset Coordinator supports Witset First Nation's Maintenance Department by maintaining and updating the Nation's asset management system, PSD Citywide, and implementing new workflows to improve the tracking, maintenance, and lifecycle management of Nation-owned infrastructure, facilities, vehicles, and equipment.

This position ensures reliable asset data is available to support maintenance planning, capital budgeting, and reporting to leadership.

KEY RESPONSIBILITIES
Asset Data & System Management

Maintain and update the Nation's asset registry within PSD Citywide (Citywide Assets), including facilities, roads, water systems, vehicles, and equipment.
Ensure asset records are accurate, complete, and current, including asset attributes, condition assessments, and location data.
Support the integration of GIS mapping data with the asset management system.
Troubleshoot data entry errors and inconsistencies within the system.
Conduct fieldwork to verify asset size, condition, and location, including establishing GPS coordinates for Nation-owned assets.

Workflow Development & Implementation

Design, implement, and refine work order and preventative maintenance workflows within PSD Citywide (Citywide Maintenance).
Work with Maintenance Department staff to identify process improvement opportunities and configure the system to reflect updated workflows.
Provide training and ongoing support to staff on system use, including the Citywide mobile app for field data collection.
Develop and maintain system documentation, user guides, and standard operating procedures.

Reporting & Capital Planning Support

Generate reports and dashboards on asset condition, maintenance activity, and capital reinvestment needs to support departmental planning.
Support the Maintenance Manager in developing multi-year capital maintenance and replacement plans using asset data.
Assist with budget preparation by providing accurate asset and maintenance cost data.
Prepare periodic summaries for the Maintenance Manager and Executive Support Director on asset management system performance.

Vendor & System Coordination

Serve as the primary point of contact with PSD Citywide for system support, upgrades, and technical issues.
Coordinate system updates, new module rollouts, and data migrations with the vendor.
Stay current on PSD Citywide platform updates and recommend enhancements relevant to Nation operations.
Perform other duties as assigned.

QUALIFICATIONS
Training, Education & Experience

Post-secondary education in asset management, engineering technology, geographic information systems (GIS), business administration, or a related field. An equivalent combination of education and experience will be considered.
Experience working with asset management or computerized maintenance management systems (CMMS), such as PSD Citywide, Cartegraph, or Lucity, is a strong asset.
Experience in a municipal, First Nations, or public sector infrastructure environment is an asset.

Knowledge, Skills & Abilities

Strong data management skills, with high attention to detail and accuracy.
Ability to learn new software systems quickly and train others in their use.
Knowledge of GIS concepts and mapping software is an asset.
Strong organizational and process-improvement skills, with the ability to design and document new workflows.
Proficiency in Microsoft 365, with a high level of proficiency in Excel.
Strong written and verbal communication skills.
Ability to work collaboratively with Maintenance Department staff, contractors, and external vendors.
Ability to work independently and manage multiple priorities.

Conditions of Employment

Valid BC Class 5 Driver's Licence.
Satisfactory Criminal Record Check.
Genuine respect for Witset First Nation culture and protocols.

WORKING CONDITIONS

Combination of office and fieldwork, including verifying asset size, condition, and location, establishing GPS coordinates, and supporting field staff. Outdoor work in varying weather conditions may be required.
Occasional travel to attend training or vendor meetings.
Regular use of computers and asset management software.

HOW TO APPLY

Please submit your resume along with two references by email to hr@witset.ca or drop off your application at the Main Band Office, attention Rebecca Morris, in a sealed envelope.

Application Deadline: Open until filled.

Employment Equity

Pursuant to Section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal ancestry.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Our Commitment

The Witset First Nation practices Wiguus by engaging, understanding, inspiring, and empowering our ski ze’, revitalizing our roots and cultural systems, integrating traditional knowledge with the knowledge of today through building capacity and resources, celebrating our successes, and adapting to meet the needs and interests of ski ze’ and future generations.